as of 1st January 2014
1. What personally identifiable information is collected from you through the web site, how it is used and with whom it may be shared.
2. What choices are available to you regarding the use of your data.
3. The security procedures in place to protect the misuse of your information.
4. How you can correct any inaccuracies in the information.
We are the sole custodians of the information collected on this site. We do not administer your data ourselves except where only low level technical resources are required.
We only collect and have access to information that you voluntarily give us or has been provided by an organisation representing you via online registration, email or other direct contact from you. We will not sell or rent this information to anyone.
We will use your information in association with sports matches you participate in; to send communication to you on behalf of 'Macoocoo Groups' and organisations you are associated with; or for important updates associated with your affiliation with the site. We will not share your information with any third party outside of our organisation and your associated groups, other than as necessary to fulfil the services you agree to. This may include integration with the systems of 'groups' you join or are associated with. For example : an integration with your sporting club's internal membership system or a tournament organiser's security pass system.
"Group Administrators" and members with the role of "Member Administration" of the groups you join or are associated with within the site will have access to and be able to maintain a copy of your data. This is required to permit the groups you join to validate who you are, ascertain if you are eligible for their services and communicate with you. This may include tournament organisers informing you of future events, tournaments, products etc. At times, groups may maintain data about you which you did not provide. They will have gathered the data from outside this site and are maintaining it within. You may request at any time what data another group may be holding about you.
For clarity, in Macoocoo, a "Group" is a generic term for a body of people. This may be a sports union, tournament organiser, sports club, section within a club, company, supporters group, sports team etc. Group owners can create as many nested groups as they require. People can be associated with any group directly by requesting to join or being nominated to join. Groups of type 'team' cannot be 'joined'. Instead one is associated indirectly by being selected for a match as a player / reserve or providing supporting capacity such as manager, coach, physio etc.
In order to use this website, a user must first complete the registration form. During registration a user is required to give certain information (such as name and email address). This information is used to contact you about the services on our site in which you have expressed interest. At your option, you may also provide demographic information (such as gender or age) about yourself, but it is not required unless you join organisations that require this (eg over 35s men's sports team). Some organisations require proof of identity and eligibility to participate in any capacity at their events. You will need to contact those organisations if you do not wish to provide the proof directly to the site.
This web site contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.
From time-to-time our site requests information via surveys or contests. Participation in these surveys or contests is completely voluntary and you may choose whether or not to participate and therefore disclose this information. Information requested may include contact information (such as name and address), and demographic information (such as zip code, age level). Contact information will be used to notify the winners and award prizes. Survey information will be used for purposes of monitoring or improving the use and satisfaction of this site.
You may opt out of any future contacts from us at any time. You can do the following at any time by viewing your data online; contacting us via the email address or phone number given on our website:
• See what data we have about you, if any.
• Change/correct any data we have about you.
• Have us delete any data we have about you.
• Express any concern you have about our use of your data.
We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.
We do not collect credit card data. We support a number of payment gateways to allow you to purchase through our site, however, all invoices are securely passed to the gateways and payment is not directly managed by our site. Please refer to the privacy policies of the 3rd party gateway before making any payments.
While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Any proof of identity images (scans of passport, ID cards etc) are encrypted before being stored.